IARA Publications
The following publications were developed by the Indiana Archives and Records Administration to inform records managers of proper document management procedures throughout a record's life-cycle. They are available in pdf format unless otherwise noted, requiring the free Adobe Acrobat Reader software to view/print.
State Archives
- From the Vault blog
- COVID-19 Record Collection Guidelines for Indiana State Government Offices
- Guidance on Gathering and Transferring GRADM-10 Records
State Records and Information Management Program
- State Agency Records Manager Handbook
- State Agency Records Retention Schedules
- Monthly Records Management Bulletins and State Records Manager Chat Recordings
- Critical Records Guidance
- Responsible Records Destruction for State Agencies and County/Local Offices
- Vendor Qualifications for Converting Public Records
- Preventing Damage to Records
- Records Management for State Employees (tri-fold brochure)
- Guidelines for Indiana State Records, Nonrecords, and Personal Papers
- Quick Tips for State Records Managers
County/Local Records and Information Management Program
- County/Local Records Custodian Handbook
- County/Local Government Records Retention Schedules
- Monthly Records Management Bulletins and County/Local Records Manager Chat Recordings
- Critical Records Guidance
- Responsible Records Destruction for State Agencies and County/Local Offices
- Vendor Qualifications for Converting Public Records
- Preventing Damage to Records
- Guidelines for Indiana State Records, Nonrecords, and Personal Papers
Electronic Records Program
- IARA Electronic Records Guidelines
- Electronic Records Retention and Disposition Policy (Policy 20-01 - revised 09/27/2023)
- Electronic Records Technical Standards Policy (Policy 20-02 - revised 09/27/2023)
- Critical Records Guidance
- Responsible Records Destruction for State Agencies and County/Local Offices
- Recommended Capabilities for Electronic Recordkeeping Systems
- Vendor Qualifications for Converting Public Records
- Electronic Records Transmittal Guide for Records Going to the State Archives
- Guidelines on the Use of PDF/A
- Teams Types: IARA Microsoft Teams Records Management Guidance
Email Guidance
- Retaining Email Records - Quick Reference
- Retaining Email Records Flowchart
- Email Deletion Guidance for State Government Employees
- Email Deletion Spring Cleaning Workshop for State Employees - Presentation Slides
- Retention, Disposition, and Archival Responsibilities for State Staff Electronic Mailboxes (Policy 22-01)